英文会议纪要

第九讲英文会议纪要Minutes⃟GeneralIntroduction会议有各种各样的，如：委员会会议，董事会会议，全体员工会议等，有些是比较正式的会议，由专人主持会议，会议中由一名懂财务或法律的主任秘书记录讨论过的事项及决定，然后再由其秘书根据记录整理打印成文，印发给各位与会者及相关人员，这就是会议纪要(Minutes)。会议纪要不必要记下发言人的每个字、每句话，只需要概括摘要会议内容及结果。会议纪要有其特定格式，语言和措辞也有其特点。一、语言与措辞会议纪要的语言与措辞有三个特点：1.语气要正式；2.动词一般采用被动式；3.措辞尽量采用常用词。词汇的选择对语气和规范程度的影响较大，其次还有六个因素也制约你的行文规范程度，即语言缩写、缩略、人称代词、被动语态和读者对象。A.就语言而言，语言用得越正式，越现出商午气息。如：InformalFormalso-sosatisfactoryB.避免缩略语，用其全称：InformalFormalaren’tarenotShe’sSheis,ShehasC.避免缩写，用其整体：InformalFormalDept.DepartmentCorp.CorporationD.避免使用人称，用非人称术语：不用常用Ourideathecompany’sproposalWewantedthecorporationrequiredYourlettertousthecorrespondencereceivedE.被动语态使用被动语态给人感觉以中性，文件似乎由传真机所发，它能将人的注意力引向信息本身，而不是注意谁提出此建议，作出此决定等。如：Asalarycutwasproposed.Mr.***proposedasalarycut.(这种写法会遭人注意或受到攻击，即使在会议上通过了，也是集体或多数人的意见，记录的也只是结果。F.态度措辞常常能反映人际关系。纪要中对上级、对同行、对同事以及对下级所用的语气和态度是绝然不同的。对上级用尊敬、对同事同行用礼貌、对下级用权威命令式语气。这种语气差别主要体现在动词上：对上级对下级couldbeisshouldbeiswouldbewillmight/maybewillseemstobeislooksasifisappearsisalmostdecideddecidedaboutcertaincertain二、会议纪要常用表达法1.记录委员会听取了某报告或建议：Thecommitteeheard/noted/recognized/recordedthat…e.g.Thecommitteeheardthereport.2.记录委员会决定最好采取某措施；Thecommitteeagreed/conceded/concurred/decided/found/resolved(to)that…e.g.Thecommitteeresolvedtopurchasethewarehouse.3.记录委员会决定最好不采取某措施：Thecommitteedeclined/agreednot/refused/rejected(to)…e.g.Thecommitteerejectedtheproposaltopurchasethewarehouse.4.记录委员会得到某指示或建议；Thecommitteewasadvised/informed/instructed/notified/(that)/(to)…e.g.Thecommitteewasnotifiedoftheguidelines.5.记录委员会决定等待一段时间：Thecommitteedeferred/postponed/shelved/tabled…e.g.Thecommitteeshelvedtheproposal.6.出席会议的成员及头衔；Thefollowingmemberswereinattendance(orpresent):SaraSimms,ChairpersonJimSmith,DirectorofPersonnel7.没有出席会议的委员：Thefollowingmemberswerenotinattendance(orpresentorapologiesforabsence):KenSmith,SupervisorofOperations8.被邀请来列席会议的成员或仅就某个事项被邀请参加PresentbyinvitationPresentbyinvitationforItemThree三、会议纪要的格式会议纪要的格式较为特殊，一般如下：1.标题（Heading)2.出席会议人员（Attendants)3.未出席会议人员（Non-attendants)4.特邀与会者（SpecialAttendants)5.有关上次会议纪要的评论（EndorsementofMinutes)6.旧事项及新议题（Itemsofoldandnewbusiness)7.下次会议地点、时间、日期（Place,timeanddateofnextmeeting)8.会议主持人及记录人员签名（SignaturesofChairpersonandSecretary)MINUTESOFAMEETINGTODISCUSSFACTORYEXTENSION10thOCTOBER20033P.M1.Thefollowingmemberswereinattendance:SaraSimms,ChairpersonHowardLin,DirectorofOperationsJimDavis,DirectorofPersonnelJoyceLiu,VicePresidentofInternationalRelationsJamesChou,Treasurer2.Thefollowingmemberswerenotinattendance:KenSmith,SupervisorofOperations3.PresentbyInvitation:…4.Minutesoflastmeetingheldon10thSeptember,at3pm.,wereapproved.5.(a)TheProductionManagerreportedonhisinterviewwiththelocalBuildingInspector,andsaidthatdetailedplansofthefoundationswererequired.(b)ThearchitectreportedthattheplanshadbeendrawnupandsenttotheBuildingInspector.6.(a)ThepersonnelManagerreportedonlaboravailableforthenewextension,andsuggestedaprogrammeshouldbeputinhandtotrainworkers.(b)ItwasagreedthatatrainingprogrammeshouldbestartedimmediatelyandthatanestimateofthecostshouldbeprovidedbythePersonnelManager.7.Itwasconcurredthatthesubsequentmeetingofthecommitteewillbeheldat3pm.onDecember10th,2003inroomH209.Chairperson:(Signature)Oct.28.2003Secretary:(Signature)Oct.28.2003